Best Task Management Software of 2025

ClickUp, which tops my roundup of the best project management software, also takes first place here, thanks to its slick Kanban boards, easy-to-use calendars, and intuitive Gantt charts and to-do lists. As well as making it a piece of cake to plan and organize tasks, ClickUp supports recurring tasks and fully automated, bi-directional workflows. For example, you can integrate ClickUp to Google Calendar and configure it so that when you enter tasks on the Google side of things, they automatically show up as tasks in ClickUp.

ClickUp’s Kanban boards can display a lot of task data.

In ClickUp, you’ll also find collaborative documents, whiteboards, mind maps, an instant messenger and a powerful AI tool called ClickUp Brain, which can help create and schedule tasks. Whether you need a platform for task or project management, ClickUp can handle it. ClickUp’s free plan supports unlimited users and numerous tools. It’s also one of the most affordable platforms, with plans ranging in price from $10 to $19 per person per month (billed monthly). ClickUp is a fantastic choice for any SMB that needs task management software.

Learn more: Read our full ClickUp review.

ClickUp’s Gantt charts are a great way to see tasks and upcoming events.

I find ClickUp pleasant to use. Its customizable Kanban boards allow you to quickly add assignees, due dates, custom fields and attach files. All of ClickUp’s other task views, such as its to-do lists, calendars and Gantt charts, work as you would expect, too. Creating recurring tasks is also painless with its slick automation builder. While ClickUp is easy to navigate, it’s not as aesthetically pleasing as monday.com and Teamwork.com, and some advanced tools, such as mind maps, can be tricky to use. Still, teams will be able to hit the ground running.

I have used monday.com for years due to its beautiful interface, integrations and collaborative tools, which now include real-time documents. However, the stars of monday.com’s show are its dashboards and easy-to-use task management tools, which include some of the best Kanban boards, powerful Gantt charts, calendars and to-do lists, all of which can be customized, color-coded and filtered. You can attach files to tasks, add assignees and due dates, leave comments, set priority levels and add AI-generated task updates.

The Kanban boards in monday.com are highly customizable.

Users can also take daily, weekly and monthly chores off their plates with monday.com’s recurring task and automation builder. Those new to task management software will also appreciate the myriad project and task templates that can be customized and up and running in a jiffy. Unfortunately, monday.com’s free and Basic plans are quite poor, but the Standard and Pro plans, which cost $14 and $24 per user per month (billed monthly) respectively, offer some of the best value in the task management software space.

Learn more: Read our full monday.com review.

The number of project and task templates on monday.com will please many.

In my opinion, monday.com is the most user-friendly task management software available. Not only does monday.com look fantastic, which makes it enjoyable to use, but it’s easy to navigate due to its well-placed menus. Its tools run smoothly in desktop and mobile applications, and advanced tools, such as collaborative docs and whiteboards, take no time to master. The sheer number of project and task templates will help new teams soar to great heights. It’s just a shame that its free and entry-level plans are poor compared to ClickUp’s.

Teamwork.com is ideal for those wanting to lean on recurring tasks and automations. I have used many task management platforms and can say that Teamwork.com’s automation builder is by far the best. It comes loaded with pre-made templates, or you can use the graphical interface to insert if-this-then-that statements to create event and time-based automations. Additionally,  its task tools, which include Gantt charts, lists, calendars, boards and custom fields, make managing hundreds of tasks with attachments and multiple assignees simple.

Teamwork.com’s automation builder comes loaded with ready-to-use templates.

Teamwork.com is similar to monday.com in that it offers integrations, messaging, resource management tools, collaborative docs for creating wikis and project scopes and AI that can help reduce waste and increase productivity. The biggest issue is the cost. The free plan landed Teamwork.com in my roundup of the best free project management software. Teamwork.com’s tools and interface are excellent, but the paid plans, in my opinion, are overpriced. They cost between $13.99 to $69.99 per user per month (billed monthly), which will scare many SMBs.

Learn more: Read our full Teamwork.com review.

Teamwork.com is the only task management software that rivals monday.com in terms of looks and ease of use.

I wax lyrical about monday.com and how fantastic the interface and tools are for the end user, but I have to say, Teamwork.com matches monday.com every step of the way. There’s nothing complicated about the software. All the tools work as they should, it takes just a click or two to get where you want to be, and creating tasks with as little or as much data as you need is incredibly simple. Teams old and new will take to Teamwork.com like ducks to water.

Scrum teams who are looking for software to manage user stories (tasks) should look no further than Jira. While designed for software development, Jira is suitable for agile projects in many industries, including healthcare, manufacturing, HR, sales and operations. It offers numerous project templates, customizable Kanban boards and scrum boards that support story points, file attachments and custom fields, backlogs, timelines, calendars, numerous recurring tasks, automations and thousands of integrations.

Jira offers a few task management views, including scrum boards (pictured).

Jira also integrates with Confluence. This allows teams to create documents together. For example, you can create definition of ready (DoR) and definition of done (DoD) documents and attach them to user stories. Jira offers one of the best free plans and affordable paid plans. Jira’s pricing model works on a sliding scale, meaning the more users you have, the cheaper it becomes. Based on up to 100 users, Jira’s paid plans cost between $8.60 and $17 per user per month when billed monthly. An enterprise plan is also available for teams of over 800.

Learn more: Read our full Jira review.

Jira’s interface isn’t pretty, but it is functional.

The first thing that teams will notice about Jira is that it’s not the easiest software to use. The software is littered with complex terminology that only those used to the scrum framework will understand. Still, if you spend the time learning Jira, you will be rewarded. The interface isn’t pretty, but for the most part, I found navigation to be just fine, and the tools, such as the boards and timelines, work flawlessly. Setting up automations can be a little challenging, but I don’t think teams will have too many problems getting the most out of Jira.

Coda’s excellent Kanban boards, Gantt charts, calendars and lists make it a powerful task management platform. It’s also one of the best for team collaboration. As tasks are being worked on, the entire team can collaborate on real-time documents. What makes Coda unique is that all of the tasks, documents, and reports you need are located in one work hub or space, meaning every team member is literally on the same page. Coda also supports task attachments, automations and integrations with third-party and artificial intelligence tools.

Everything for one project in Coda is located in a single hub or workspace.

Another unique feature of Coda is its pricing structure. SMBs only pay for document makers, meaning all document editors are free. This is perfect for small businesses with limited software budgets. However, should you need multiple doc makers, costs can soar. There is a free plan that supports one doc maker, unlimited editors and a limited selection of tools. There are also two paid plans that cost between $12 to $36 per doc maker per month when billed monthly. An Enterprise plan is also available for the largest of teams that need extra security features.

Learn more: Read our full Coda review.

Coda’s collaborative workspaces make it ideal for remote teams.

As much as I personally like Coda, I won’t lie; the platform has a steep learning curve that may put off those new to task management software. Coda’s use of one space to house all task tracking tools, reports and documents takes some getting used to. However, once you learn the lay of the land and figure out how to build a custom work environment, the power of Coda’s collaborative workspaces becomes apparent. If you spend time with Coda, you may find it hard to go back to more traditional, siloed task management tools.

No list about task management software would be complete without Asana. This beautifully designed platform offers Kanban boards that can be customized, color-coded and filtered. Task cards can hold a wealth of data thanks to custom fields and attachments. Asana’s Gantt charts are visually pleasing, and its lists and calendars help users stay on top of tasks. Also, teams can collaborate on live project notes, and with over 100 native integrations, it’s easy to create cross-platform automated workflows and recurring tasks.

Asana’s Kanban boards are colorful and easy to use.

Asana is also one of the most secure task management platforms. It’s HIPAA compliant and offers myriad privacy and security features, making it ideal for larger teams. The biggest downside to Asana is the price. While not as expensive as Teamwork.com, it’s still pricier than most. It does offer one of the better free plans, though. It supports 10 users and offers unlimited tasks and projects. Its paid plans range from $13.49 to $30.49 per user per month. There are also Enterprise and Enterprise+ plans for those needing extra security features.

Learn more: Read our full Asana review.

Asana’s Gantt charts are easy to manipulate, due to a slick drag-and-drop mechanic.

After monday.com and Teamwork.com, I think Asana is the best-designed task management software. Its colors and stylings are not quite as in-your-face as the two dot-com tools, but they are still pleasing. Navigation is simple thanks to well-designed menus, task management tools require little effort to use on web, desktop and mobile apps, and creating integrations and recurring tasks takes seconds. Some tools, like the notes and proofing tools, could be a little more user-friendly, but overall, there’s nothing overly complex about Asana and its features.

If you’re old-school cool and prefer spreadsheets over boards, Smartsheet could be the right choice for you. The spreadsheets in Smartsheet are mighty powerful and can do far more than those found in Google Sheets and Microsoft Excel. You can add attachments to cells, leave comments with ease, link cells across sheets and plug in formulas if that’s more your style. While Smartsheet is spreadsheet-forward, it does offer Gantt charts and Kanban boards for task management, but they aren’t as fleshed out as those in competing platforms.

Smartsheet allows users to link cells from multiple sheets.

Smartsheet offers many features, including automations, reports, proofing tools, integrations and AI that can write formulas and generate text. Those working in data-heavy industries such as legal, financial and healthcare fields will appreciate what Smartsheet offers. Smartsheet can be affordable. You’ll find a limited free plan and plans tailored for SMBs that cost between $12 and $24 per user per month (billed monthly). There are also enterprise-grade plans for larger teams. The biggest downside is the numerous pricey add-ons that can drive up costs.

Learn more: Read our full Smartsheet review.

Smartsheet offers usable Kanban boards, but they aren’t as robust as those found in competing platforms.

Whether you’re new to task management software or have been around it for a while, you won’t face many problems while using Smartsheet. A navigation panel makes jumping between tools and security settings on the back end easy. Its Kanban boards and Gantt charts are usable, but they aren’t as robust as those found in ClickUp, so if you value agile ways of working, I’d look there; however, the spreadsheets shine bright. While they do have a learning curve, there’s no denying they are one of the most potent task management tools one can use.

If you need task management software but you don’t have a huge software budget, turn your attention to Zoho Projects. I have used this platform extensively to manage simple and complex projects, and I have always been thrilled with its features. All the usual task management tools are here. You’ll find customizable calendars, lists, Kanban boards and Gantt charts, which support attachments, custom fields, dependencies and subtasks. Zoho Projects supports sprints, too, making it ideal for scrum teams.

Zoho Project’s Gantt charts are perfect for plotting timelines and milestones.

You can also create automations, configure third-party integrations and use an instant messenger to chat with team members. SMBs looking to lean on AI will appreciate Zia, Zoho Projects’ AI assistant, which can help create actionable insights from project and task data. It’s hard to believe that this task management tool is so affordable. Zoho Projects’ free plan won’t win awards, but its paid plans, which range in price from $5 to $10 per user per month (billed monthly), offer outstanding value.

Learn more: Read our full Zoho Projects review.

Zoho Project’s Kanban boards are bland but functional.

I really don’t have anything bad to say about Zoho Projects, other than the interface could use a touch of paint. It looks tired compared to monday.com and Teamwork.com. Otherwise, there’s nothing complicated about Zoho Projects. All tools use a simple drag-and-drop mechanic, attaching files, leaving comments, adding due dates and assigning team members to tasks is straightforward. There’s a reason why Zoho Projects sits on our list of the best Gantt chart software. If you need to manage tasks on the cheap, Zoho Projects is for you.

Airtable is an incredibly powerful task management platform that can be made to work for any industry due to its infinitely customizable workspaces. No matter if you work in HR, marketing, sales, manufacturing, healthcare or beyond, you can create a workspace without coding experience that works for you, not against you. To manage your tasks, you can choose from spreadsheets, timelines, Kanban boards, Gantt charts, calendars, and grid and gallery views. Airtable also lets users create relational databases and link data across sheets.

You can design the workspace of your dreams in Airtable, thanks to its designer.

With the automation builder, you can configure recurring tasks and automate workflows across platforms through integrations. Road warriors and those who prefer to work from their desktop instead of the web will also appreciate the desktop and mobile apps. This sounds great, but I will warn you, Airtable is costly. Airtable offers a free plan that supports five editors and unlimited bases, which is ideal for very small teams. The paid plans range from $24 to $54 per user when billed monthly, while the Enterprise Scale plan jumps to an eye-watering $70 per user. Ouch.

Learn more: Read our full Airtable review.

Airtable is powerful, but you have to put work in to get the most out of it.

Ease of use is not usually what springs to mind when I think of Airtable. There’s no denying it’s a potent platform with tons of potential, but, wow, you have to work hard to make it work for you. If you’re willing to put the time and effort into learning the ins and outs of Airtable and its design tools, you can create a workspace that, in time, will drastically improve your productivity. If you can grasp the fundamentals of Airtable, you can create a task management system that will blow your mind; you just have to want it enough.

Notion is better known for its collaborative documents than its task management capabilities, but that doesn’t mean it’s a slouch when it comes to organizing daily, weekly, monthly and even yearly chores. Notion’s design is a love-it-or-hate-it affair, but you’ll find its lists, Kanban boards, calendars and timelines functional. You can quickly create tasks, add team members, due dates, dependencies and subtasks and customize task cards with custom fields.

Notion takes a minimalist approach regarding design.

While not as powerful as ClickUp, Notion doesn’t break a sweat managing tasks. In fact, due to its automation capabilities, support for integrations, wikis, task templates, and file storage, to name a few, we included it on our list of best marketing project management software. Regarding cost, unfortunately, Notion’s free plan is nothing more than a demo for one user; however, its paid plans are attractive. Costing between $12 and $18 per user per month (billed monthly), Notion is within reach of many SMBs needing capable task management software.

Learn more: Read our full Notion review.

Notion’s collaborative documents lead the way in project management software.

Notion is an interesting tool. Originally developed as a note-taking app, it has morphed over time into a full-blown task and management platform. As you’d expect, its collaborative docs are outstanding, easily besting those from ClickUp. However, in my opinion, its task management tools are good, but not great, at least not yet. They’re functional, but they feel lacking compared to those in competing platforms. If you dig Notion’s minimalist style, need collaborative docs and are fine with just OK task management tools, you’re in business.